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Question

How to enforce timeboxing?

Answer

We all know the concept of timeboxing. It helps us maintain time and value during meetings by allocating a maximum amount of time to a single meeting. But then again, maintaining the timebox or making sure you anticipate the ending of the timebox well can be a challenge.

Some tips and tricks:

  • It all starts with radical transparancy. Make sure you share the goals of the meeting from the very start of the session. Right after the goal-setting, you share the set timebox (per agenda item). Use a timer to ensure each agenda item receives its allocated time. It also helps to display the countdown somewhere in the (virtual) meeting room.
  • Make sure you include some spillover time for unforeseen items, discussions or events. If any unexpected events occur that result in time constraints, never go over a timebox, simply table unfinished items and schedule them for a later meeting.
  • Donโ€™t forget to book enough time for breaks and slack time.

Have fun facilitating!

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Written by Renate Cremer, Agile | SAFe | Associate Certified Coach (ICF -ACC)